Executive Assistant (Remote) ? Clinical Background Preferred

Remote (Must have a quiet, controlled work environment & reliable internet)

About the Opportunity

Wound360 is recruiting on behalf of a specialized wound care practice dedicated to delivering high-quality wound care services across various healthcare settings. This growing practice prioritizes exceptional patient care while maintaining efficient clinical and operational workflows.

A highly organized, proactive, and detail-oriented Executive Assistant is needed to join the team. This role extends beyond traditional administrative support, offering the opportunity to grow into a Practice Administrator position. The ideal candidate will play a key role in overseeing daily operations and supporting the practice?s continued expansion.

Key ResponsibilitiesAdministrative & Office Management
? Managing and triaging incoming calls, emails, and texts.
? Overseeing provider licensing, credentialing, and compliance tracking to ensure seamless workflow and high-quality patient care.
? Organize and maintain documentation for clinical and operational needs.
? Facilitating communication between patients, referral agencies, and billing teams
? Establish and enforce office policies and procedures, ensuring compliance with HIPAA and healthcare regulations.
? Serve as the primary point of communication between providers, patients, and administrative staff.

Scheduling & Workflow Management
? Managing and updating schedules and action items in Google Sheets
? Ensuring accurate scheduling by rectifying patient visits in WoundAlly
? Opening and preparing daily clinical notes in Aprima for the physician
? Coordinating with SNFs, referral agencies, and billing teams to ensure smooth operations

Operations & Compliance
? Retrieving, processing, and managing weekly paper mail from the UPS mailbox.
? Assisting with insurance verification and compliance-related tasks.
? Conduct quality assurance projects and collaborate with leadership on compliance measures.
? Working with vendors to maintain seamless platform operations (WoundAlly, PCC, etc.).
? Support billing, claims submission, and audit preparation to ensure proper documentation
? Oversee financial performance, budgeting, and expense management to support practice growth.
? Ensure adherence to accrediting and licensing bodies, working with leadership on compliance initiatives.
? Stay updated on healthcare industry trends and best practices to enhance operational efficiency.

Qualifications & Skills
? At least 3+ years of experience as an Executive Assistant, preferably in a healthcare or clinical setting
? Strong organizational skills with the ability to manage multiple priorities and deadlines.
? Excellent communication and problem-solving abilities.
? Proficiency in EHR systems, Google Suite, and other healthcare tools.
? Ability to work independently and take ownership of tasks.
? Spanish-speaking skills (a plus)

Why This Role Stands Out
? Career Growth: A clear path to a Practice Administrator role for candidates ready to take on more responsibility.
? Competitive Pay: Starting at $28/hr (DOE).
? Meaningful Impact: Join a mission-driven team making a difference in patient care.
? Supportive Work Environment: Collaborate with an innovative healthcare team.

Ready to Take the Next Step? Apply directly on Indeed today to join a growing healthcare practice and make an impact in patient care!

Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 40 per week

Schedule:
? 8 hour shift
? Day shift
? Monday to Friday
? No weekends
? On call
? Weekends as needed

Work Location: On the road