Administrative / Executive Assistant | GumGum | $31 ? $42 | Remote (United States)

Full job description

About Us:

We are looking for an experienced Executive Assistant to join our team!

Our company is on a breakout trajectory with an abundance of growth and development opportunities. We allow you a chance to gain experience you would likely, not be afforded in larger organizations or government agencies.

About the Role

We are looking for a team player with strong attention to detail who thrives in supporting others. The successful candidate will be primarily responsible for performing a variety of administrative and clerical tasks. Secondary responsibilities will include accounts receivable and collections tasks as needed.

Executive / Administrative Assistant Responsibilities Include:
? Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents
? Performs office tasks including maintaining records, and performing basic bookkeeping
? Manages training programs and obtains credentials for attendees
? Maintains client accounts on Zoho CRM and records of client interactions with details of inquiries, complaints, or comments.
? Create sales proposals and supporting materials as needed
? Accounts receivable and collections support as needed ? including processing payments, resolving outstanding payments, tracking, and reconciling ledger

Accounts Receivable & Collections Responsibilities Include:
? Creates and sends out new client welcome packets
? Responsible for daily tracking and calls to resolve outstanding payment and data collection issues and generates weekly aging reports
? Manages and ensures meeting monthly cash flow goal
? Reconciles AR ledger to ensure that all payments are accounted for
? Process ACH and credit card payments

Qualifications
? Minimum 3 years of experience in client relations, administrative support, billing, and collection
? Strong communication skills
? Service-oriented and able to resolve client grievances.
? Ability to multi-task, prioritize, and manage time effectively.
? Excellent organizational skills and attention to detail.
? Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Technical Skills
? Familiarity with CRM systems and practices
? Extremely proficient with Microsoft Office Suite, especially Excel, Word, PowerPoint
? Experience with QuickBooks (minimum 3 years)

Compensation and Benefits
? Bonus opportunities ? up to $3000 per year based on job performance and meeting preset goals
? 401(k) with company match
? Health, Vision and Dental insurance
? Paid time off
? Overtime is available

Job Type: Full-time/Pat-time

Pay: From $31.00 ? 42.00 Per Hour

Benefits:
? 401(k)
? 401(k) matching
? Dental insurance
? Health insurance
? Paid time off
? Tuition reimbursement
? Vision insurance

Schedule:
? Monday to Friday

Experience:
? Microsoft Powerpoint: 2-3 years (Preferred)
? Microsoft Word: 2-3 years (Required)
? Microsoft Excel: 2-4 years (Required)

Work Location: Remote